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New 2011 Report!
Evaluating & Deploying
Electronic Records Management
Technology, Security & Implementation Issues
Robert F. Smallwood, MBA
E-Records Institute™ at IMERGE Consulting
Who we areThe E-Records Institute™ is a specialized consulting practice in IMERGE Consulting, which is North America's largest and most experienced team of experts in the fields of enterprise content management (ECM) and business process optimization. IMERGE is also a leading provider of education courses in records management, electronic document capture and e-discovery. IMERGE has offices in major cities including Boston, San Francisco, Toronto, Chicago, Houston, Los Angeles, Minneapolis, Seattle, New Orleans and Washington, DC.
What we have achieved
Our track record speaks for itself: We have completed more successful projects, published more articles and given more expert presentations than any other enterprise content management consulting firm in the world. We are proud that our organizations include some of the world’s best and largest public and private organizations. Learn more about us at imergeconsult.com or contact an IMERGE professional today to discuss putting our expertise to work for you.
About the Author
Robert Smallwood, MBA, Master of Information Technology, Laureate of Information Technology is a founding Partner of IMERGE Consulting and has been recognized as one of the industry’s “25 Most Influential People” and “Top 3 Independent Consultants” by KM World magazine. Some of his past organizations include Bank of America, AT&T, Xerox and IBM. He has published more than 100 articles and given more than 50 conference presentations on document, records and content management. He is the author of the book, Taming the Email Tiger, and several others.
Cloud Computing for E-Records
Table of Contents
Why Are Retention Schedules Needed?
What information should be included in a retention schedule?
10 Benefits of Records Retention Schedules
of Retention Schedules
However, it has its risks and is not recommended as a primary backup source for vital e-records. In January, 2011 a report published by the EU's European Network and Information Security Agency (ENISA) warned that, at present, government agencies in the EU bloc should only deploy cloud services for applications that do not process sensitive data.
Electronic Records Management (ERM) is the management of electronic records AND the electronic management of non-electronic records. Records retention is the process of determining how long an organization needs to keep its records, taking into account the operational business needs, legal, and/or regulatory requirements. A records retention schedule provides an approved list of records series indicating for each series the length of time and format(s) records are to be retained and their associated disposition process at the end of their lifecycle. A retention schedule sets out the amount of time that an organization needs to keep certain types of records. 
Vital records are mission-critical records that are necessary for an organization to continue to operate in the event of disruption or disaster, and cannot be re-created from any other source.
Cloud computing, among big metatrends, is the hardest one to argue with in the long term; the idea of loosely coupled services running on an agile, scalable infrastructure should eventually make every enterprise a node in the cloud.  Records managers must prepare for this inevitable onslaught.
This Management Primer will assist senior managers, records managers, IT managers, compliance managers, and others involved in records management policies and e-records implementations to make intelligent, informed decisions.
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